Reservation Form

Retreat & Counselling Fee descriptions

Cancellation Policy

Click the appropriate box below and complete the form that follows.

RESERVATIONS

COTTAGE RESERVATION REQUEST

MULTIPLE FAMILY RESERVATION REQUEST

Non-immediate family members in the same cottage.

GROUP RESERVATION REQUEST

RV SITE REQUEST

Individual, Couple or Immediate Family Reservation Request

Name *

Last

First *

First

Names of each adult guest

Phone

Address *

Address

City

State/Province

Zip/Postal

Country

This will be my first visit to Fairhaven? *

Yes

Please select one of the following: *

I am employed by a church or para-church organization.

I am a Christian business leader.

I am a retired pastor, missionary or para-church leader.

I am a member of a faith community.

Please enter your denominational affiliation. *

Faith Tradition:

I affirm the Fairhaven Faith Tradition and the Fairhaven Statement of Faith found on the 'About Us' page of this website. *

Yes

Retreat Option

Self Directed or Guided Retreat Plan *

Please include a brief description of your retreat plan and goals.

Retreat Option

Number of guests in your reservation party *

Please be aware “immediate family” includes children 19 years of age and over, residing at home. Otherwise, additional charges apply.

Number of adults (19 and over) *

There is an additional charge of $30.00/person/night for the 4th and each additional adult to a max. of 6 per cottage.

Choose Check-in Date

Minimum two-night stay. Exceptions are made on a case-by-case basis.

Choose Check-out Date

Alternative Dates (if any)

Estimated Time of Arrival

Check in is at 3:00PM or following.

To assist in determining the rate of your retreat, please check all of the following that apply: *

The reservation request includes more than one night.

I am requesting a Self-Directed, Guided, or Co-Directed Retreat.

There is no current or subsequent reimbursement of accommodation costs by a third party (i.e. My church or Denominational, etc.).

I or someone in my family wish to access counselling as part of the reservation.

Base Rate

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Base Rate

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Additional Cleaning Fee: For one night only retreats

Rate based on the additional subsidy.

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Based on participation in counselling (two sessions per every six night stay), your reservation qualifies for an additional accommodation subsidy.

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Based on church or Denominational coverage, your reservation qualifies for an additional accommodation subsidy.

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Additional Per Person Fee: Over Three Adults per Cottage.

Where there are more than three immediate family adults per cottage (19 and over) or five immediate family members in the Staff Residence, an additional fee of $30.00/night/person applies.

I would like to access counselling services while on site.

Yes

I would like to access counselling services while on site.

Yes

Third Party Coverage for Counselling Fees (Please select one)

Counselling Fees will be covered by a third party group or insurance plan or a church/ministry organization.

Counselling Fees will be covered by myself.

Third Party Coverage for Counselling Fees (Please select one)

Counselling Fees will be covered by a third party group or insurance plan or a church/ministry organization.

Counselling Fees will be covered by myself.

Counselling Fees

FYI:

RV SITE REQUEST

Name *

Last

First *

First

Names of each adult guest

Phone

Address *

Address

City

State/Province

Zip/Postal

Country

This will be my first visit to Fairhaven? *

Yes

Please select one of the following: *

I am employed by a church or para-church organization.

I am a Christian business leader.

I am a retired pastor, missionary or para-church leader.

I am a member of a faith community.

Please enter your denominational affiliation. *

Faith Tradition:

I affirm the Fairhaven Faith Tradition and the Fairhaven Statement of Faith found on the 'About Us' page of this website. *

Yes

Retreat Option

Number of guests in your reservation party *

Please be aware “immediate family” includes children 19 years of age and over, residing at home. Otherwise, additional charges apply.

Number of adults (19 and over) *

There is an additional charge of $30.00/person/night for the 4th and each additional adult to a max. of 6 per cottage.

Choose Check-in Date

Minimum two-night stay. Exceptions are made on a case-by-case basis.

Choose Check-out Date

Alternative Dates (if any)

Estimated Time of Arrival

Check in is at 3:00PM or following.

Base Rate

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

I would like to access counselling services while on site.

Yes

Third Party Coverage for Counselling Fees (Please select one)

Counselling Fees will be covered by a third party group or insurance plan or a church/ministry organization.

Counselling Fees will be covered by myself.

Counselling Fees

FYI:

Multiple Family Reservation Request

Name *

Last

First *

First

Names of each adult guest

Phone

Address *

Address

City

State/Province

Zip/Postal

Country

Please list the names of all adult guests.

This will be our first visit to Fairhaven? *

Yes

Please select all that apply: *

Guests include non-immediate family members.

I am employed by a church or para-church organization.

I am a Christian business leader.

I am a retired pastor, missionary or para-church leader.

I am a member of a faith community.

Please enter your denominational affiliation. *

Faith Tradition:

I affirm the Fairhaven Faith Tradition and the Fairhaven Statement of Faith found on the 'About Us' page of this website. *

Yes

Retreat Option

Self Directed or Guided Retreat Plan *

Please include a brief description of your retreat plan and goals.

Number of guests in your reservation party *

Please be aware “immediate family” includes children 19 years of age and over, residing at home. Otherwise, additional charges apply.

Number of adults (19 and over) *

There is an additional charge of $30/person/night for the 4th and each additional adult to a max. of 6 per cottage.

Choose Check-in Date

Minimum two-night stay. Where an exception is being requested, please contact the main Fairhaven office at 250.260.1616.

Choose Check-out Date

Additional Cleaning Fee: For one night only retreats

Alternative Dates (if any)

Estimated Time of Arrival

Check in is at 3:00PM or following.

Number of beds needed? *

Base Rate

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Additional Per Person Fee: Over Three Adults per Cottage.

Where there are more than three immediate family adults per cottage (19 and over), an additional fee of $30.00/night/person applies.

I, or someone in our reservation party, would like to access counselling services while on site.

Yes

Name(s) of those wishing to access counselling.

Third Party Coverage for Counselling Fees (Please select one)

Counselling Fees will be covered by a third party group or insurance plan or a ministry organization.

Counselling Fees will be covered by myself.

Counselling Fees

FYI:

Group Reservation Request

Names of each adult guest *

Please select one of the following. *

Our group request is for a church, mission, or para-church organization.

Our group request is for a private function (ie. family reunion)

Church, Missions, Ministry, or Business Organization's Name. (If a private function request [family reunion, etc.], please enter "Private.") *

Please enter your denominational affiliation. *

Address (of primary group contact person) *

Address (of primary group contact person)

City

State/Province

Zip/Postal

Country

Name of Primary Group Contact *

Cell Number *

E-mail address *

Choose Check-in Date *

Choose Check- Out Date *

Event Start Time (include set up time)

Event End Time (include clean up time)

This will be our first visit to Fairhaven? *

Yes

Philosophy of Rental Agreement

Type of Event

Meeting

Leadership Team Retreat

Workshop

Conference

Family Reunion

OtherOther

Additional Speaker/Vendor names and contact

Please select all Lodge spaces required.

Fireplace Common Area (max. 40 people)

Gathering Room (max. 30 people)

Library (Upper level) (max. 8 people)

Use of the Lodge

Use of the Library

What food or drink service arrangements are you planning? Please note: Beyond a small coffee bar and sink, there are no kitchen facilities in the Lodge facility.

Caterer

We will be providing our own food and drinks.

Utilizing Fairhaven Tea/Coffee supplies (Additional charge of $55/day applies)

Utilizing Fairhaven cutlery, dishes, cups, etc. (Max. group size 10)

To assist in anticipating your equipment needs, please select from the following. (WiFi access is available in the main Lodge.)

65" TV and Sound Bar

Whiteboard and markers

Chairs (max. 30)

Retangular tables (5'*30"; max. 8)

Number of people in your group? (max. 40) *

Will your group require overnight accommodations?

Yes

Number of beds needed? (max. 22)

Cottage Assignments.

Cottage Sleeping Accommodation Breakdown

Base Rate

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

To assist in determining your reservation eligibility for a further retreat subsidy, please check all of the following that apply:

The sponsoring organization's budget is less than $500,000.00/annum.

The sponsoring organization's budget is greater than $500,000.00/annum.

.To assist in determining your reservation eligibility for a further retreat subsidy, please check all of the following that apply:

The sponsoring organization's budget is less than $500,000.00/annum.

The sponsoring organization's budget is greater than $500,000.00/annum.

Base Rate (subsidized)

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Base Rate (subsidized).

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Additional Per Person Fee: Over Three Adults per Cottage. Over Five Adults in the Staff Residence.

Where there are more than three immediate family adults per cottage (19 and over), an additional fee of $30.00/night/person applies.

Insurance Certificate.

Insurance Certificate Confirmation *

A copy of our Certificate of Liability Insurance will be forth coming.

FYI:

CAPTCHA

LOCATION

#1-8191 Rogers Road
Vernon, BC V1B 3M8
CANADA

GET IN TOUCH

1 (250) 260-1616